Fairview Health Services Inventory Specialist I in Woodbury, Minnesota


The Inventory Specialist I manages the adjustment of inventory levels of stock and nonstock supplies/equipment/linen. Analyze and monitor inventory levels. Consider labor and acquisition costs in determining appropriate par levels for cost effective inventory management. Maintain, verify and update receiving and distribution records and supplies. Provide communication to all customers regarding changes and updates to product descriptions, number, and units of measure, stock additions and deletions. Provide strong leadership in guiding and supporting department managers in appropriate inventory control to manage costs and meet department fluctuations. Works directly with vendors, suppliers, front line staff, customers, and managers. Serve as subject matter expert on Inventory and Procurement portions of MMIS. Recommend process improvements.


  • Manage/direct/revise inventory levels throughout the site

  • Analyze and monitor inventory levels on regular basis

  • Authorize volume purchases

  • Maintain proper inventory levels and adjust order quantities on inventory computer systems

  • Manage, plan, coordinate and monitor cycle counts and inventories

  • Reconcile inventory variances

  • Initiate measures to change par levels and/or Omnicell configurations when needed

  • Differentiate between routine supply usage and special cause usage

  • Establish parameters for equipment levels including rental guidelines

  • Analyze and monitor data reports and develop individualized recommendations for department managers

  • Measure and monitor data for process improvement

  • Identify and communicate opportunities to improve efficiency of inventory management

  • Maintain accurate inventory control reports for department managers

  • Maintain, verify and update receiving and distribution records

  • Coordinates customer needs for specific products not established in MMIS

  • Submits new product requests through established processes while adhering to policy

  • Regulatory Compliance

  • Responsible to maintain implant registry records

  • Facilitates product recalls and returns

  • Collaborate with stakeholders regarding inventory data, and recommend opportunities for standardization or improvement

  • Establish and monitor data for process improvement

  • Assess unit needs and recommend adjustments in par levels and/or variety of product

  • Collaborate with Managers to identify acceptable product substitutions

  • Change department profiles in collaboration with Manager and front line staff

  • Perform daily business functions of Supply Chain

  • Meet customer needs by placing and expediting orders

  • Perform invoice resolution

  • Receive online orders and reconcile receiving discrepancies

  • Manages consignment inventory

  • Maintain a clean and professional work area

  • Generate needed stickers and labels and maintain accuracy

  • Minimizes expired products

  • Support and meet customer needs

  • May assist with stocking

  • May perform cycle counting

  • Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards

  • Actively participates in creating and implementing improvements

  • Performs other responsibilities as needed/assigned


  • Bachelor’s Degree in Supply Chain, Logistics, Business, Nursing or Related field preferred

  • American Production and Inventory Control Society, Certified Maintenance and Reliability Professional, Lean, Value Analysis preferred

  • Certified Maintenance Reliability Professional preferred

  • 1 year inventory management or 2 years in healthcare working with medical product required

  • 2 years inventory management in healthcare preferred

About HealthEast

At HealthEast, our patients are our neighbors and we are dedicated to their, and our, optimal health and well-being. We are guided by our faith-based heritage, a call to healing that respects the dignity and culture of every person. We empower our patients with user-friendly access to their health information, dependable service, and affordable, high-quality care.

We put new, more efficient models of care into practice, allowing our 7,500 employees and 850 physicians to focus on what’s important: providing compassionate health care that puts the patient and their needs first. With 14 clinics, home care, a medical transportation center, and four hospitals — Bethesda Hospital, St. John’s Hospital, St. Joseph’s Hospital, and Woodwinds Health Campus — we provide excellent family health and specialization, including primary, maternity, orthopaedics and post-acute care.

Job ID 2018-10977

Category Materials Management/Supply Chain

Contract Status NH

FTE 1.00

Shift Days

HealthEast is an Equal Opportunity Employer. HealthEast will not discriminate in public accommodation, or employment on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, gender identity or expression, age or genetic information.